The name of the organization shall be the Eagle Watch Men’s Golf Association (EWMGA)
The object of the EWMGA shall be to promote and enjoy the game of golf amongst male golfers at the club.
All play shall be governed by local and United States Golf Association rules.
The fiscal year shall be from the first day of January through the last day of December of each year.
Section 1: The number of EWMGA members shall be left to the discretion of the Board
of Directors (Board). Members shall be male, 18 years of age or older, have
an established USGA handicap, and be an active member of the Eagle Watch
Golf Club. Additionally, members of the Bentwater Golf Club (as long as
that club remains in the Canongate association) who meet the above criteria
can be members of the EWMGA upon application and approval under
Article VII herein.
Section 2: Members of good standing, who continue to meet the membership
requirements are automatically entitled to membership for the ensuing
year, providing renewal application and dues are received on or before
the renewal deadline established by the Board.
Section 3: Any member can be expelled from the EWMGA by a majority vote of the
Board if it appears that his conduct has, or will endanger the good name and
character of the EWMGA, or its reputation. No vote shall be taken until five
(5) days after written notice has been given to the member, who shall have
the privilege of appearing before the Board in his defense. He will be
allowed to have a member in good standing appear with him on his behalf.
Section 4: Members in good standing, who continue to meet the membership
requirements, are automatically entitled to invite guest(s) to
participate in EWMGA events which are designated as open to
non-member participation, providing the guest has a current USGA handicap
presented to the Tournament Committee prior to the event.
Each member shall pay annual dues in the amount established by the Board. Dues are to be paid on or before the date established by the Board with a penalty imposed for late payment if established by the Board.
All candidates for membership shall submit an application which must be approved by a EWMGA member in good standing. Each candidate’s application shall be numbered in sequence by the Membership Chairman. The candidate must receive a majority vote of the Board for membership.
The Board shall be charged with the management and control of the affairs of the organization, approval of the members thereof, selection of its officers and enforcement of all Articles of the Constitution and By-Laws.
The EWMGA Board will consist of thirteen (13) members. The term of office of each elected Board member will be two (2) years. The members will serve alternating term periods with five (5) elected one year (starting with the 2007 elections for the 2008 Board) and six (6) elected the following year. Nominees for election to the Board must be a current member in good standing of the EWMGA.
Nominations for the Board shall be made by a nominating committee appointed by the President. This committee of three (3) shall consist of either Board members and/or active members of the EWMGA. The Board will publicize the pending election and solicit the membership for candidate names for submission to the nominating committee. Any member, other than the nominating committee’s candidates, may also express his desire of candidacy by letter of intent to the nominating committee. Each newly elected Director will begin his term of office on January 1st.
The nominating committee shall prepare, arrange, and distribute ballots to the membership no later than December 1st of each year. Voting must be completed by December 20th. The ballot will contain a space(s) for write-in candidate(s) for each Board opening.
The nominating committee shall count the ballots and announce the results shortly thereafter. They are also charged to keep confidential the tally of each candidate.
The Board shall meet monthly plus any special meetings called by the President. Specific rules of order shall be followed at each meeting. Any Director absent from three (3) consecutive meetings of the Board, without proper notification and good reason approved by the Board, shall be relieved of his office and his place filled at the discretion of the Board for the balance of his term. The Secretary shall make known, at regular Director’s meetings, the names of all the Directors who have missed three (3) consecutive meetings. Action must be taken before adjournment.
Section 1: The Board shall appoint a replacement for any Board member(s) resigning
Section 2: Board members who continually neglect their appointed duties and their
responsibilities without valid reason shall be removed from the Board by
two-thirds vote of the Board.
The election of Board officers shall be conducted at the January Board meeting.
Section 1: The President shall preside at all EWMGA Membership and Board
meetings and perform all duties as may be incidental to his office. He will
also work with the Board in submitting a proposed budget for the new fiscal
year and a final Treasurer’s report for the year ending, both of which will be
available to the membership thirty (30) days prior to the general membership
Section 2: The Vice-President shall perform the duties of the President in his absence.
He will also have the following responsibilities:
Section 3: The Secretary will keep a record of all the meetings. He will also have
the following responsibilities:
Section 4: The Treasurer shall be bonded, keep the accounts of the EWMGA,
receive and deposit all money belonging to the EWMGA, and shall pay
all bills when properly approved. He shall submit a written report of the
financial condition of the EWMGA at each meeting and prepare his
books for audit at the end of the calendar year.
The President will appoint from the Board members the following Chairmen, who in turn shall appoint their own committees:
Section 1: Handicap
The Handicap Chairman will:
Section 2: Membership
The Membership Chairman will:
Section 3: Tournaments
The Tournament Chairman will:
Any member having complaints or suggestions as to the management of the EWMGA must do so in writing to the President of the Board who will present them to the Board for review, discussion and action, as deemed appropriate.
It is understood that the EWMGA will function in accordance with the practices instituted by the Eagle Watch Golf Club in Woodstock, Georgia for their mutual benefits.
Section 1: All proposed amendments and revisions to the Constitution and By-Laws of
the EWMGA shall be presented in writing to the Board. The Board will
review and discuss the proposals and determine, by a two-thirds vote, those
which are considered consistent with the spirit of the EWMGA and in the
best interests of the membership and the Eagle Watch Golf Club. The
Board will present the proposed amendment to the EWMGA membership
at either a designated General Membership meeting or by alternate
electronic means for approval or disapproval. A majority vote of the
members at the General Membership meeting or votes received from the
electronic means will determine the disposition of the proposed amendment.
Section 2: All approved amendments will be published and become effective thirty
(30) days following the final voting as described in Article XVI, Section 1