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ARTICLE I:
The name of the
organization shall be the Eagle Watch Men’s Golf Association
(EWMGA)
ARTICLE II:
The object of
the EWMGA shall be to promote and enjoy the game of golf amongst
male golfers at the club.
ARTICLE III:
All play shall
be governed by local and United States Golf Association rules.
ARTICLE IV:
The fiscal year
shall be from the first day of January through the last day of
December of each year.
ARTICLE V:
Section 1:
The number of EWMGA members shall be left to the discretion of
the Board
of Directors (Board). Members shall be male,
18 years of age or older, have
an established USGA handicap, and be an
active member of the Eagle Watch
Golf Club.
Section 2:
Members of good standing, who continue to meet the membership
requirements are automatically entitled to
membership for the ensuing
year, providing renewal application and dues
are received on or before
the renewal deadline established by the
Board.
Section 3:
Any member can be expelled from the EWMGA by a majority vote of
the
Board if it appears that his conduct has, or
will endanger the good name and
character of the EWMGA, or its reputation.
No vote shall be taken until five
(5) days after written notice has been given
to the member, who shall have
the privilege of appearing before the Board in his
defense. He will be
allowed to have a member in good standing
appear with him on his behalf.
Section 4:
Members in good standing, who continue to meet the membership
requirements, are automatically entitled to
invite guest(s) to
participate in EWMGA events which are designated
as open to
non-member participation, providing the guest
has a current USGA handicap
presented to the Tournament Committee prior to
the event.
ARTICLE VI:
Each member
shall pay annual dues in the amount established by the Board.
Dues are to be paid on or before the date established by the
Board with a penalty imposed for late payment if established by
the Board.
ARTICLE VII:
All candidates
for membership shall submit an application which must be
approved by a EWMGA member in good standing. Each candidate’s
application shall be numbered in sequence by the Membership
Chairman. The candidate must receive a majority vote of the
Board for membership.
ARTICLE VIII:
The Board shall
be charged with the management and control of the affairs of the
organization, approval of the members thereof, selection of its
officers and enforcement of all Articles of the Constitution and
By-Laws.
ARTICLE IX:
The EWMGA Board
will consist of eleven (11) members. The term of office of each
elected Board member will be two (2) years. The members will
serve alternating term periods with five (5) elected one year
(starting with the 2007 elections for the 2008 Board) and six
(6) elected the following year. Nominees for election to the
Board must be a current member in good standing of the EWMGA.
Nominations for
the Board shall be made by a nominating committee appointed by
the President. This committee of three (3) shall consist of
either Board members and/or active members of the EWMGA. The
Board will publicize the pending election and solicit the
membership for candidate names for submission to the nominating
committee. Any member, other than the nominating committee’s
candidates, may also express his desire of candidacy by letter
of intent to the nominating committee. Each newly elected
Director will begin his term of office on January 1st.
The nominating
committee shall prepare, arrange, and distribute ballots to the
membership no later than December 1st of each year.
Voting must be completed by December 20th. The
ballot will contain a space(s) for write-in candidate(s) for
each Board opening.
The nominating
committee shall count the ballots and announce the results
shortly thereafter. They are also charged to keep confidential
the tally of each candidate.
ARTICLE X:
The Board shall
meet monthly plus any special meetings called by the President.
Specific rules of order shall be followed at each meeting. Any
Director absent from three (3) consecutive meetings of the
Board, without proper notification and good reason approved by
the Board, shall be relieved of his office and his place filled
at the discretion of the Board for the balance of his term. The
Secretary shall make known, at regular Director’s meetings, the
names of all the Directors who have missed three (3) consecutive
meetings. Action must be taken before adjournment.
Section 1:
The Board shall appoint a replacement for any Board member(s)
resigning
their position(s).
Section 2:
Board members who continually neglect their appointed duties and
their
responsibilities without valid reason shall
be removed from the Board by
two-thirds vote of the Board.
ARTICLE XI:
The election of
Board officers shall be conducted at the January Board meeting.
ARTICLE XII:
Section 1:
The President shall preside at all EWMGA Membership and
Board
meetings and perform all duties as may be
incidental to his office. He will
also work with the Board in submitting a
proposed budget for the new fiscal
year and a final Treasurer’s report for the
year ending, both of which will be
available to the membership thirty (30) days
prior to the general membership
meeting.
Section 2:
The Vice-President shall perform the duties of the President in
his absence.
He will also have the following
responsibilities:
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Chairman of the Member/Member tournament.
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Final authority for interpretations of rules and greens.
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Chairman of the season’s events booklet/newsletter.
If the President and the Vice-President are both absent, the
Secretary will call the meeting to order until a President
pro-tem is elected and he shall chair the meeting.
Section 3:
The Secretary will keep a record of all the meetings. He will
also have
the following responsibilities:
Section 4:
The Treasurer shall be bonded, keep the accounts of the EWMGA,
receive and deposit all money belonging to
the EWMGA, and shall pay
all bills when properly approved. He shall
submit a written report of the
financial condition of the EWMGA at each
meeting and prepare his
books for audit at the end of the calendar
year.
ARTICLE XIII:
The President
will appoint from the Board members the following Chairmen, who
in turn shall appoint their own committees:
Section 1:
Handicap
The Handicap Chairman will:
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Ensure the
integrity of all EWMGA member handicaps consistent with
Section 8 of “The USGA Handicap System” and all other
sections therein. Any violation of the USGA Rules of
Golf shall be presented in a timely manner, in writing,
to the Handicap Chairman. He will (a) immediately
notify the affected party(s); (b) immediately notify the
Board, and (c) consult with the Eagle Watch Golf Club’s
Head Professional to resolve the issue. In all
instances, the involved party(s) shall have the
privilege of private counsel with the Handicap
Chairman, the Club Head Professional, and, if desired,
the Board prior to any published resolution of the
matter. The decision of the EWMGA, in concert with the
Club Head Professional, shall be deemed to be final.
Section 2:
Membership
The Membership Chairman will:
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Keep an accurate roster of the names and addresses of all
EWMGA members.
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Keep an accurate sequential listing by date of all
applications received by the Chairman of all prospective new
members.
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Provide the membership with a complete updated
roster/directory on a quarterly basis or as needed.
Section 3:
Tournaments
The Tournament Chairman will:
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Plan the monthly schedule of tournaments, subject to the
approval of the Board, including but not limited to; format,
special rules, if any, entry fees, deadlines, and premium
fees, for the review and approval of the Board.
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Publish and distribute, in advance, all approved tournament
information to the membership via the website, monthly
newsletter, and/or other appropriate means.
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Administer all special tournaments, to include securing tee
times, players, and determining winners.
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Shall provide the Secretary with a composite list of all prize
winners for the season.
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Be in charge of all publicity pertaining to the tournament.
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Coordinate the prize list for each tournament. All
tournament prizes will be in the form of Eagle Watch Pro Shop
gift certificates redeemable for merchandise only.
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Post the prize list prior to the tournament. Provide for
prizes within the confines of the calendar budget and approval
of the Board.
ARTICLE XIV:
Any member
having complaints or suggestions as to the management of the
EWMGA must do so in writing to the President of the Board who
will present them to the Board for review, discussion and
action, as deemed appropriate.
ARTICLE XV:
It is understood
that the EWMGA will function in accordance with the practices
instituted by the Eagle Watch Golf Club in Woodstock, Georgia
for their mutual benefits.
ARTICLE XVI:
Section 1:
All proposed amendments and revisions to the Constitution and
By-Laws of
the EWMGA shall be presented in writing to
the Board. The Board will
review and discuss the proposals and
determine, by a two-thirds vote, those
which are considered consistent with the
spirit of the EWMGA and in the
best interests of the membership and the
Eagle Watch Golf Club. The
Board will present the proposed amendment to
the EWMGA membership
at either a designated General Membership
meeting or by alternate
electronic means for approval or
disapproval. A majority vote of the
members at the General Membership meeting or
votes received from the
electronic means will determine the
disposition of the proposed amendment.
Section 2:
All approved amendments will be published and become effective
thirty
(30) days following the final voting as
described in Article XVI, Section 1
above.
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